Prior to initiating your Requisition, search for the supplier to ensure they are established in BUY.IU.
Edit a Supplier
In BUY.IU, suppliers manage their own information using their supplier portal. If the supplier is unable to access their portal, departments can use the Supplier Edit Request form to request edits on the supplier’s behalf. Review the Supplier Edit Request form walk through document to learn more about this process. The following situations reflect an appropriate use of the Supplier Edit Request form:
- Resend invitation: the supplier needs to be resent the email containing the registration link
- Activate an inactive supplier: an inactive supplier (one who has a red “x” next to its name in BUY.IU) needs to complete the registration process
- Profile upgrade: the supplier is currently listed as Profile 3 but needs to receive a taxable payment. This most commonly applies to Chrome River suppliers receiving honoraria payments
- Activate an address: the supplier address you need is visible on the supplier record but not available when building your order.
The Master Data Management group is unable to edit supplier payment information. Do not submit critical data, such as banking information or tax forms, using this form.
Request a Supplier
If you search for the supplier and they do not exist in BUY.IU, use a supplier request form to request their invitation to register. The supplier request form you use depends on the type of order or payment you are issuing to the supplier.
Click the supplier request form name to access walk through documentation for that form.
|Supplier Request Form Name||Use Case(s)||Requires Supplier Onboarding?
|Check Request (Tax ID Required)||Used to request invitation of a company or individual for use with the following Check Request forms:||Yes. Send supplier the New Supplier Flyer.|
|Chrome River Non-Employee Traveler||Establishes a non-employee traveler in Chrome River.||No, unless electronic payment was requested.|
|Non-Catalog Order (Purchase Order)||Used to request invitation of a company or individual for use with Purchase Orders via a Non-Catalog item order.||Yes. Send supplier the New Supplier Flyer.|
|One-Time Refund and Reimbursement Supplier||Establishes a payee to receive payment via the following Check Request forms:
||No, unless electronic payment was requested.|
|Research Participant Supplier||Establishes a research participant to receive payment via the Payment to Research Participant Check Request.||No, unless electronic payment was requested OR participant will receive $400 or more over calendar year.|
Suppliers for use with revolving funds are established by administrative staff on the Bloomington and IUPUI campuses. Contact your campus representative to request a new supplier for use with the Revolving Fund Reimbursement Check Request form.