PPE & Sanitization Ordering Process Update
Starting, Monday, October 19, departments will have the option to place warehouse orders for PPE and sanitization products on a biweekly or monthly basis. Remember to visit the COVID-19 Resource Center to learn how to order PPE, branded, reusable masks, plexiglass shields, and more.
New Accounts Payable Email Address
Accounts Payable (AP) has a new email address: firstname.lastname@example.org. Messages sent to the old contact email, email@example.com, will be forwarded to the new email. The user fmsaphlp will be removed from BUY.IU effective Friday, October 30. Moving forward, tag the user iuaphelp if a BUY.IU invoice requires action from AP staff.
Year End Resources
Review the materials below to learn more about order entry for Fiscal Year 21 and payment processing and encumbrances for Fiscal Year 20.
|Order Entry Materials||Payment and Encumbrances Materials|
|Webinar Recording||Webinar Recording|
|Webinar Q & A||Webinar Q & A|
|Quick Guide||Quick Guide|
Year End Deadlines
Fiscal Year 2020 draws to a close on June 30, 2020. Starting April 1, BUY.IU allows departments to select Fiscal Year 2021 on non-catalog requisitions.
Review the deadlines below as well as SOP-PURCH-22 for guidance on preparing for Fiscal Year End. Click here to access a full version of the Year End Deadline announcement with additional details.
|Purchasing-Assisted Orders||Wednesday, May 27|
|Catalog Orders||Wednesday, June 17|
|P-Card Transactions||Wednesday, June 17|
Contacting Purchasing or Accounts Payable
Currently, the majority of Purchasing and Accounts Payable staff are working remotely. While phones are being forwarded, we strongly encourage you to use the methods outlined below for the quickest response.
For general questions, use the BUY.IU Support Form. To request action on a document, log a comment and tag one of the following groups:
|Technology & Softwarefirstname.lastname@example.org|
|Maintenance, Repair, & Operationsemail@example.com|
|Scientific Products & Servicesfirstname.lastname@example.org|
BUY.IU - a new and improved procurement solution
BUY.IU is IU’s procurement system. This new system is powered by Jaggaer, an industry leader in the fields of procurement, contract management, supplier management, and more. Click here for more information and subscribe to the ASK BUY.IU mailing list.
Uniform Guidance 2CFR 200
Effective July 1, 2018, Indiana University (an institution receiving federal funds) implemented the Federal Uniform Guidance General Procurement Standards sections 200.317 – 200.326. For more information see general overview on PowerPoint and Uniform Guidance pdf. Questions should be directed to the Purchasing Department.
Please see the following documents for more information:
Notice to Suppliers: Fraudulent Email Activity
An email scam involving request for product quotations is currently underway. These messages purport to originate from Indiana University but are, in fact, fraudulent. While the university cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent email contacts. If you believe you have received a fraudulent email that appears to be from Indiana University, you may forward it to our Purchasing Helpdesk email@example.com to verify its legitimacy before responding to the email or filling the order. You may also contact the Purchasing department by phone at 812-856-5008. For more information about this scam and tips on identifying these fraudulent messages, please click here.